Workflows are the systematic steps that can lead to a desired end for example, like completing a project or implementing a new policy. They’re commonly used in product-manufacturing environments, but they can be useful in almost any professional context. The use of workflow templates allows teams to create quickly and easily a process that helps them achieve their goals, without needing to reinvent the wheel.
The most crucial aspect of creating an effective workflow is to determine the individuals involved and their responsibilities. This includes the person who initiates the process, as well as any other systems that have to be consult for approval or other information. Once all the stakeholders are identified, it is possible to pinpoint potential bottlenecks and roadblocks. These are usually areas where the workflow may not run as planned. For instance the lack of communication or an inefficient process.
It’s also possible to find opportunities to automatize. For instance, if your new-hire process requires a lot of manual interaction with the system, it might be beneficial to find a way automate certain of these tasks. This will free up time to do more valuable activities, like training new employees.
Once a workflow is established, you can set up an online collaboration tool that allows everyone to browse and access documents. This will allow everyone in the team know their responsibilities and help to create an environment that encourages collaboration and transparency. It’s also a great strategy to break down siloed communication and improve productivity.
