A good data room program offers a secure and simple method of sharing sensitive information. It also lets companies track user activity and protect sensitive information from ransomware. It also offers a range of tools that will ensure data is protected throughout the duration of a project. It includes a digital right management system that is advanced in file encryption, file encryption, and dynamic watermarking. Some vendors also offer multilingual interfaces and phone support through landlines, which makes collaboration across boards easier.
Top-rated virtual datarooms offer various reporting options to provide users with board meeting software insights into the information they share. Detailed reports show the types of documents being viewed and how often they’re visited, and what users are viewing them. Other reports include a heat map that displays which documents are most popular with participants, and a summary of the group’s activities.
The most reliable data rooms offer two-factor authentication, as well as granular permissions. They also permit you to restrict access to certain IPs and limit the amount of time that people can view documents. The top-rated vendors also offer different levels of redaction that allow you to locate and remove sensitive information from documents.
Some vendors also provide customizable templates that let users personalize the workspace. You can, for instance, add a dashboard image and logo, alter the color of the user interface and select an invitation email template. This tool allows you to customize the user interface so that a VDR is easily understood by users and enhances its useability. Additionally, certain vendors’ solutions provide AI-powered redaction which makes it much easier and more accurate to remove sensitive data.
